EUPSA SCIENTIFIC SESSIONS – Presentations’ allotted time

Oral Presentation (Scientific Sessions)

• Presentation Slot 10 Minutes: • Presentation time: 7 Minutes / • Discussion: 3 Minutes

• Presentation Slot 7 Minutes: • Presentation time: 5 Minutes / • Discussion: 2 Minutes

• Presentation Slot 5 Minutes: • Presentation time: 3 Minutes / • Discussion: 2 Minutes

Poster presentation (PO) – electronic posters

• Presentation Slot: 5 Minutes

• Presentation time: 3 Minutes

• Discussion: 2 Minutes

It is advised to focus on the main content with short introduction.

Case reports Session Oral Presentation

Presentation Slot: 5 Minutes

Presentation time 3 Minutes

Discussion: 2 Minutes

Young Investigator Session Oral Presentations

• Presentation Slot: 12 Minutes

• Presentation time: 8 Minutes

• Discussion: 4 Minutes

• Please use Microsoft Office 2010, Format 16:9, File pdf or ppt or Keynote.

• If presenting videos, please use MP4 format.

Electronic Poster

Preparation – important notes

• Poster will be presented in digital format and should be prepared only in Microsoft PowerPoint (pptx) MANDATORY on a single page, without animations or videos, and with specific dimensions.

  • posters format landscape orientation
  • Format: Power point
  • Font size: minimum 24-28 pt, title 36-48 pt
  • highest pixels resolution

• Subject: Submission of Poster Code (abstract number) +Title*Make sure you use the same title that you have used in your abstract.

• The presentation will be in front of the displayed electronic poster, no further slides needed.

For all presenters

General Instructions

  1. The official meeting language is English. All slides and presentations must be in English.
  2. All presentations must be prepared using Microsoft PowerPoint.
  3. Presentations must be prepared in 16:9 format (landscape orientation).
  4. Standard fonts such as Arial, Calibri, Times New Roman, Verdana, etc. should be used.
  5. Images should be inserted as JPG or PNG files.
  6. A title slide must include title of the presentation, authors’ names, and affiliated institution(s).
  7. A conflict of interest/disclosure slide is mandatory. If no conflicts exists, please state: “Nothing to disclose”.
  8. Presentations must strictly respect the allocated presentation time.
  9. Presenters are responsible for ensuring that all graphics, images, and videos used are free of copyright restrictions or appropriately licensed.

Speakers & Session Chairs

• A PC with Microsoft Office supporting PowerPoint Presentations will be provided by the organizers in the lecture halls.

• Oral presentations should be prepared on Microsoft PowerPoint 16:9 ratio and should be submitted to the technician in the speaker Ready Room at least 2 hours prior to the beginning of your session on a disk-on-key (USB stick).

• Early morning session presenters are requested to bring their PowerPoint presentation to the technician in the lecture hall the day before (if that is not possible, please bring it 30 min before the session starts).

• Macintosh users: To use MAC presentations on a PC compatible computer, please note the following instructions while preparing your presentation prior to uploading in the lecture hall to avoid last minute problems of incompatibility:

o Please note that the conference has no support for MAC presentations and, therefore, we ask speakers to convert their presentation to PowerPoint and test it on a PC computer before arriving to the Meeting.

o Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).

o Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).

o If presenting videos, please use MP4 format.

o Please bring your MAC computer and adaptors with you as backup.

Speaker Ready Room

  1. Presenters must visit the Speaker Ready Room at least 30 minutes before their session.
  2. Please bring your presentation on a USB stick to upload or verify correct functioning.
  3. Personal laptops will not be permitted for presentations.
  4. The technical team will verify compatibility with the congress system.

Presentation Success Tips

  1. Keep slides clear and concise.
  2. Use large, readable fonts suitable for viewing on large screens.
  3. Use high-quality images and graphics.
  4. Maintain a consistent design throughout the presentation.
  5. Limit animations and transitions.
  6. Use structured layouts with clear headings.
  7. Prepare a strong introduction and conclusion.
  8. Practice your presentation to ensure timing compliance.
  9. Please remember that many participants are not native English speakers — speak slowly and clearly and avoid excessive abbreviations.

MANUSCRIPTS SUBMISSION

The European Journal of Paediatric Surgery will have first choice for publication for those abstracts which have been presented at the Congress. Authors of accepted abstracts (oral and poster presentations) will be expected to submit manuscripts for consideration. The Publication Committee will decide on manuscripts to be accepted for publication in the congress issue. Please note that rejected abstracts of the congress which were not presented will be allowed to be submitted to the journal in the conventional way. Online identification as a EUPSA manuscript using the appropriate box is mandatory for the review by members of the EUPSA Scientific Office.

Submissions are continuous through the online system (even 2 weeks after the Vienna congress – the latest June 7th).

Submit via the online submission portal (Thieme Manuscript Central): https://mc.manuscriptcentral.com/ejps

(This is the central submission site used by European Journal of Pediatric Surgery — click “Submit your research here” on the Authors page.)

For complete author instructions including detailed word limits, figure/table limits, abstract structure, reference style, and other requirements:

👉 Visit the EJPS author information and guidelines page: European Journal of Pediatric Surgery – Instructions for Authors on Thieme Connect

Please direct any queries on submitted manuscripts or the submission process to: Martin Lacher, MD, Editor in Chief, European Journal of Pediatric Surgery e-mail: martin.lacher@medizin.uni-leipzig.de

Manuscripts of Case Report abstracts accepted can be submitted to European Journal of Paediatric Surgery Reports. Selected manuscripts will be published free of charge. Manuscripts should be submitted to http://mc.manuscriptcentral.com/ejpsreports .

Submissions are continuous through the online system (even 2 weeks after the Vienna congress – the latest June 7th).

Please direct any queries on submitted manuscripts or the submission process to: Carmen Mesas-Burgos, MD, Editor in Chief, European Journal of Pediatric Surgery Reports e-mail: carmen.mesas.burgos@ki.se

Questions concerning abstract submission, manuscript submission or the scientific content of the meeting should be directed to the Chairperson of the EUPSA Scientific Committee, Annika Mutanen, MD annika.mutanen@hus.fi